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Registration for Fee-Based Degree & Graduate Certificate Students

Tuition Forfeiture Eligibility & Petitions

Forfeiture fees may be waived for specific reasons as detailed in the guidelines below.

To submit a petition, email the following information to UW Continuum College/Professional & Continuing Education Registration Services (c2reg@uw):

  • Full name
  • UW student ID #
  • UW email
  • Mailing address
  • Phone number
  • The guideline your petition meets (see chart below)
  • The quarter and year your petition applies to
  • The reason your tuition forfeiture charge should be canceled
  • Supporting documentation

Read all the guidelines below and select the one that best relates to your situation. Proper documentation supporting your reason for the petition is required. Attach ALL documentation specified in the guidelines to your tuition forfeiture petition to ensure proper review. University of Washington staff may verify any information provided.

Petitions submitted for the current quarter are processed within three business days; those for prior quarters require review by committee and may take seven to 10 business days. Replies will be sent to your UW email.

Note that tuition forfeiture information and form on this site is NOT intended for students enrolled in UW Professional & Continuing Education certificate program courses. For more information, see the Drops, Withdrawals & Refunds page of the UWPCE site.

Guidelines for Tuition Forfeitures

Tuition forfeitures are charged when you make changes to your schedule. You are charged one half of the tuition reduction (50% forfeiture) for classes dropped from the 8th through the 30th calendar day of the quarter during Autumn, Winter and Spring Quarters or from the 8th to the 21st calendar day of Summer Quarter. If you drop below full-time, you will be charged the tuition rate for the number of credits that you are taking, plus one half of the difference between full time tuition and your new rate. For changes made on the 31st day or later, you will be charged 100% of the tuition amount. Please refer to the following websites for more information about Tuition forfeitures and applicable dates.

http://f2.washington.edu/fm/sfs/tuition/forfeiture-refund

http://www.washington.edu/students/reg/calendar.html

Eligibility

  • Incapable of completing the course because of a medical condition or unusual/extenuating circumstance beyond the student’s control (see chart below)
  • The medical condition or extenuating circumstance arose and/or impacted student after the 7th calendar day of the quarter
  • Within one year of the quarter being petitioned. Petitions outside the one-year timeline will need to show why the petition could not be filed within the guidelines and may require additional supporting materials and time for review by special committee
  • Student must be withdrawn from the courses requested prior to submitting the forfeiture petition

Requirements

  • Documentation must be included (see chart below)
  • All documentation must be in English. Documents not originally written in English must be translated by an accredited translator or a third party professional, and the translator contact information must be included
Guideline Qualification Required Documentation
A. Disability / Illness Illness of the student of such severity or duration that completion of the quarter is precluded One of the following that applies specifically to the quarter requested in your petition:
  • A completed Health Care Provider Verification form, or
  • A letter from your physician on their professional letterhead that includes the date of your medical visit, the description and duration of your condition, and impact to your attendance at the University-why it prevented you from attending the University
Note: Documentation may be verified directly with the provider at the discretion of the \orfeiture committee.
B. Call to active U.S. military duty Call to active military duty after the 7th calendar day of the quarter Your military orders showing the effective date of deployment
C. Death Death of the student or member of the immediate family (parent, spouse, domestic partner, child, sibling, grandparent)
  • Documentation of both the death and your relationship to the deceased must be provided.
Examples of documentation would include a death certificate, a copy of remembrance of a service, a funeral notice, etc.
D. University Error Student incorrectly advised by UW representative A statement explaining how the University of Washington was in error from the responsible UW personnel, either:
  • In an email originating from the individual's UW email address, or
  • On official UW letterhead from the University department
E. Other

The reason does not fall within any other guidelines and/or:
• New student: This is your first quarter at the UW and the petition is being filed within the current quarter
• Extenuating circumstances: The student has a well-documented and reasonable justification for submitting the petition

 Any documentation that can be provided to support your "reasonable justification."
Note: Petitions under the guideline of other for reasons other than new student require a special committee review and will require documented justification

RCW 28B.15.600